Making a Referral to Us
Admission to Shaftesbury High School is only possible from a mainstream high school in Chorley or South Ribble where pupils live in the residential districts of 07 or 09 of the Local Authority. High Schools that fall within our catchment are listed below.
- High Schools are to complete one of the following referral forms IN FULL. Information should be readily available from your SIMS.
- Information requested on the form is a statutory requirement for SIMS records. Due to the high level of referrals received we cannot accept incomplete forms and any that we do receive that are incomplete will be rejected and returned to the referring school to be resubmitted when completed fully.
- Email your completed referral(s) to us at firstname.lastname@example.org.
Any queries prior to making a referral should be directed to Sally Moffatt or Karen Sumner by using the email@example.com email.
NB: PLEASE NOTE STATUTORY REFERRALS WILL TAKE PRIORITY OVER INTERVENTION PLACES AND HIGH DEMAND FOR THESE COULD DELAY REQUESTS FOR INTERVENTION PLACES.
IF YOU ARE MAKING A MEDICAL REFERRAL PLEASE SEE BELOW FOR THE REFERRAL PROTOCOLS FROM 18TH APRIL 2017
After Your Intervention Referral
Below is the expected process following receipt of your fully completed referral (incomplete referrals may cause delays to admission):
Week 1 - 2 On Receipt of your Referral
Completed referral forms received, checked & processed through the weekly pupil admissions meeting held at Shaftesbury.
An admissions meetings is arranged for parent/carer, pupil and mainstream high school (where necessary) to attend. During the meeting the needs of the pupil are discussed and an appropriate timetable offered for agreement and transport options explored. Please allow approximately 30 minutes for the appointment.
We know how stressful these times can be to children and their families and so we always avoid cancelling or rebooking admissions meetings.
Week 3 - 4 Admission & Commencement of Provision
Pupil attends at Shaftesbury to undertake English & Maths assessments Mon - Wed 11.20 to 1:10 transported by parent/carer. During this time the timetable is set up with requested options explored/applied for and a Keyworker is allocated.
Any necessary transport needs are also submitted to LCC Transport to tender for a contract which takes between 5-7 working days.
Preparations are made with Shaftesbury staff for their arrival.
Pupils will be expected to attend according to their timetable during the 4th week.
- In some instances offsite provision may be delayed due to spaces available but parents will be kept informed of start date.
MEDICAL REFERRALS - 18 APRIL 2017 ONWARDS
Referrals based on a medical need for respite and educational support will need a supporting CAMHS referral from a consultant working with your child. In some instances referrals are due to acute medical needs but others are for more chronic conditions that have specific restrictions on regular attendance in a mainstream school setting.
All medical referrals requested from 18th April 2017 will no longer be authorised directly by us. Instead they will be processed under a central system for Local Authority commissioned medical places. The purpose of this change and the protocols high schools must now follow are explained in a letter from the Head of Alternative Provision, Audrey Swann here: Lancashire County Council Medical Referral Protocol 18 April 2017 Onwards.
This means schools will have to complete this referral form "Request for Approval for Local Authority Commissioned Medical Place at Short Stay School" and also must continue to complete our two school referral forms and submit all three documents to the local authority at the same time.
- Home Schools download either Key Stage 3 Referral or Key Stage 4 Referral
- Consultants download a Shaftesbury Supporting Medical Referral Form (MUST be signed by the Consultant).
Please complete the relevant forms in full and submit all three documents directly to the central mailbox firstname.lastname@example.org by 5pm the Wednesday before the day prior to the published panel dates, which are as follows:
Summer Term 2021 - all referrals & supporting papers are to be submitted by 5pm the Wednesday before the following dates:
- Wednesday 9th June 2021
- Wednesday 23rd June 2021
- Wednesday 7th July 2021
Autumn Term 2021
- Wednesday 15th September 2021 - further dates to follow
NB: These dates are subject to change depending on the COVID Pandemic.
Once your referral has been processed and authorised by the Local Authority it will be passed to us where our standard admission timescales will then apply by following the same process as intervention referrals detailed above.
Your pupil will be admitted to our school SIMS database. You should advise your Pupil Data Manager of this as they will need to change your schools' SIMS database to reflect the dual registration status.
Our School - Subsidiary-Dual Registration
Your School - Main-Dual Registration
Financial Implications - Intervention Referrals Only.
You should also make your Finance Officer aware of the admission as your school will be charged termly in accordance with the agreed intervention fee
Reviews & Reports
Pupil reviews are held with the family on a regular basis giving an opportunity to discuss their child's progress. Reports are also sent directly to home addresses giving details of subject targets and achievements. These reports are also emailed to your school, usually the Headteacher. If you would also like to receive a copy then please let us know.
Sometimes it is necessary to invite a member of your staff to attend a meeting following concerns arising from behaviour incidents and you will be informed of these if needed
Following a meeting and by agreement of your school and the parents, if it is deemed necessary that provision is no longer possible or required then we will end date the pupil and they will be returned to your school for their education. At that stage your school's registration status should return to Single Registration.